We truly appreciate your involvement. Your insights, experience, and contributions play a vital role in shaping the future of assessment and advancing innovation across the community.

This page outlines how the presentation process will work and is designed to guide you through what to expect, including key steps, timelines, and answers to common questions.

Meet the Team

The 2025 International e-Assessment Conference team wish to thank all the speakers and contributors to the 2025 event.

No Sales Presentations

People want to avoid seeing a sales presentation. If you are talking about a platform or technology, please ensure that most of your presentation contains case studies, stories, advice and guidance so that delegates have practical information they can relate to.

Presentation Timing & Session Management

Presentations for the conference will last between 25 to 45 minutes, depending on the format. Your specific allocated time will have been shared with you upon confirmation of your speaking slot. This total time includes any Q&A, so please ensure your presentation is timed accordingly.

Please make sure you are at your allocated room in good time. If your talk is in the middle of a session, please make sure you are at your allocated room at the START of the break between talks. This may require you to leave the session prior to your talk early in order to be ready to change over.

Each session will have a session chair and a member of the conference team present. They will prompt you when it's time to wrap up, so please keep an eye out for timing slides or cues during your session.

Presentation Technology

We have a number of different presentation formats across all conference events. Simple slide presentations can easily be accommodated. More complex presentations can be accommodated as well, so long as you speak to the team first. We request, where possible, that presenters use the provided conference laptops and AV Team devices, which will be pre-loaded with your presentation (see below). If this is not possible, please inform the team as soon as possible. 

Video & Audio in Presentations

If you plan to show video and audio in your presentation, please speak to a conference team member beforehand. We can prepare the video so there is little or no break in the flow of the presentation whilst you play it.

Main Stage

Our Main Stage is the central hub of the event, designed to host our plenary sessions as well as a selection of concurrent sessions throughout the programme. With a total capacity of 250 delegates, it offers a professional yet welcoming environment for impactful presentations and engaging discussions. This stage is fully equipped with dedicated audiovisual support, including an experienced AV team on hand to ensure seamless delivery. Microphones are provided for all speakers, and presentations will be pre-loaded to ensure smooth transitions between sessions.

Syndicate Stages

Our Syndicate Stages offer an intimate and focused setting for smaller, engaging sessions. With capacities of up to 60 delegates, these rooms support un-amplified presentations, creating a more personal and conversational experience. Each stage is equipped with a presentation screen and everything needed for smooth delivery. You’ll also be supported by friendly members of the eAA team, who will be on hand to assist and help keep sessions running to time, allowing you to focus fully on your presentation and audience engagement.

Interactive Stage

The Interactive Stage is designed to bring your work to life through hands-on engagement. We strongly encourage speakers to take advantage of this space—there’s no better way to showcase the impact of your project than by letting delegates experience it for themselves.

Room Setup

The space features approximately 20 computers, generously provided by TEAMCo, arranged in clusters of three on round tables to support small group interaction. Each setup includes a monitor, keyboard, and mouse, and we expect multiple delegates to share each device throughout the session.

Software and Internet Access

Each computer is equipped with Edge, Chrome, and LibreOffice (a powerful open-source alternative to Microsoft Office). If your session requires additional software, we ask that you install it in advance. Internet access is provided via Wi-Fi, but we recommend having a backup plan in case of any connectivity issues.

Technical Support

TEAMCo staff will be present to assist with setup and troubleshooting. While they are highly experienced in supporting technical delivery and invigilation of assessments, they may require clear written instructions from you. If possible, please bring printed setup guides for each workstation to help ensure a smooth start.

Session Timing and Format

To make the most of your session, we recommend arriving early or during a scheduled break to set up. The TEAMCo team will be available to help ensure everything is ready. Plan for approximately 10 minutes of hands-on activity, allowing delegates to explore and engage directly with your tools or content.

User Access If your session requires logins, we suggest using consistent usernames and passwords, ideally based on workstation numbers (e.g., “user01”, “user02”). This will streamline the login process and maximise the time spent engaging with your material.

Pre-Conference Planning

For tailored support, we encourage you to book a pre-conference meeting with our Interactive Zone Manager, Tim Burnett. He’ll help ensure your session runs as smoothly and impactfully as possible.

Upload your Presentation

To ensure a smooth transition between presentations, all speakers are required to provide their final presentation no later than Tuesday 3 June 2025, 12 noon BST. Please upload your presentation to the relevant folder below.

• National Examinations Roundtable
• Workforce and Skills Roundtable Presentations
• AI Symposium Presentations
• Conference Day 1 (TUESDAY) Presentations
• Conference Day 2 (WEDNESDAY) Presentations

Where possible, we'd like to provide attendees with access to non-editable, PDF copies of presentations delivered at the conference. Please confirm here that you consent to us sharing your presentation with delegates. PLEASE NOTE: Main Stage presentations will be recorded for future dissemination (social media, website etc.). If you are delivering a Main Stage presentation, please use the above form to confirm your consent to us sharing your talk. 

Update Your Public Profiles

Make sure our attendees know more about you. To update your public profile, follow these two instructions:

Updating your conference website profile

• You may have received an email from the conference team asking you to accept an invitation as speaker. If this is the case, please follow the instructions contained within. If you have not received an email, follow these steps:
• Navigate here
• Login using your credentials used to register for the conference
• Click 'edit', then save on the relevant fields (e.g. company name, job title etc.)
• Your profile will now be live on the online conference website agenda. 

Updating your conference app profile

• Download the Eventify app from the App Store or Google Play
• Open the app and search for e-Assessment Association 2025 International e-Assessment Conference
• Log in using the email address you used to register for the conference
• You will receive an activation code from Eventify to access the app.
• When in the app, navigate to the main menu, and select 'My Profile'
• Select the 'pencil' icon, and update your profile.
• Each day, the Operations Team will update the agenda with registered speaker profiles. Please be aware your speaker profile will not be live on the app agenda immediately. 

Read these important documents

As a valued contributor to the e-Assessment Conference and Awards, we want to ensure you have the best possible experience—while also upholding the standards and values that make this event a trusted space for knowledge sharing and professional collaboration.

To help with this, all speakers are required to read the following policy documents before participating in the conference:

• Statement on the Promotion of Products and Services
• Policy on Handling Disruptive Behaviour 
• Speaker Terms and Conditions
• eAA Guidance on Licensing of Content and Learning Materials 
• Speaker Briefing Document

Promote Your Appearance! 

We’re excited to have you speaking at the conference—and we’d love your help spreading the word!

To support you, we’ve created a selection of ready-to-use promotional graphics that you can share across your social media channels, website, email newsletters, or anywhere else you connect with your audience.

Download your speaker promo graphics here.

Feel free to add your own message when posting, and don’t forget to tag us and use the official event hashtag #eAAConf25. 

Collect Your Delegate Ticket

All speakers are required to collect their delegate tickets upon arrival. Please visit the registration desk to collect your badge and event materials before proceeding to the speakers’ desk. Your delegate ticket will be essential for access to all areas of the event.

Check-in at the Speakers' Desk

Once you have collected your delegate ticket, please check in at the Speakers’ Desk, located near the registration desk on lower-ground floor 2. This should be done at the start of your designated speaking day, regardless of your session time. Our team will confirm your arrival, provide any last-minute updates, and assist with any queries you may have.

Check Your Presentation

To ensure a smooth delivery on the day:

• Main Stage Speakers: Please visit the AV team during a break prior to your session. They will confirm that your presentation is uploaded and ready to go. They will also explain how to collect and use your microphone on stage.
• Syndicate Stage and Interactive Zone Speakers: Please take time during a break to visit your designated stage and confirm that your presentation is functioning correctly. Note that there are no microphones on these stages as the rooms are perfectly suited for un-amplified presentations.